Directions For Naming Files & Sending E-mail

In order for me to answer questions and keep track of your work, please follow the directions below. If you do not, problems and delays will occur.

When submitting your work, an incorrect file name will incur a grade penalty of ten points.

SENDING EMAIL

When you send me email, please put the following information on the subject line of the message:

  • Your name

  • The class you are registered for (e.g. Eng 111)

  • The subject of the message (e. g. Assignment One -- Irony)

Note: Because of the problem with email spam and the threat of viruses transmitted by email, I will not open files without the correct identifying information after the first week of class.

If you submit work by the deadline and I delete the email message because it did not have the correct identifying information, than the assignment will be considered late and a grade penalty will be imposed.

UNRETURNED WORK

Sometimes things get lost in the mail, so if you do not receive an assignment back within seven days, you should resend the work. In your email message, tell me that you are resubmitting your work because you have not gotten the assignment back.

NAMING YOUR FILES

Send me your work in Microsoft Word. If you have Microsoft Works, save your file in Rich Text Format. Please name each file using this convention:

  • The initials for your complete name. There have been cases when two people in the same class have had the same initials for their first and last names.

  • The number of the assignment

As an example, acp1 would be read like this: Alison Charles Phillips, assignment one.

Leave no spaces in the file names.

Because each file must have a unique and correct identification, ten points will be deducted from your grade if your file name is incorrect.

PUTTING YOUR NAME ON YOUR PAPER

Put the following information at the beginning of every file that you send me as an email attachment.

  • Your name

  • The class you are registered for (e.g. Eng 241)

  • The number and the name of the assignment (e.g. Assignment One -- William Bradford)

  • After you have given this identifying information, paste in the question you are responding to before you begin your answer. This reminds me of exactly what I want you to do in the assignment. This direction applies to English 111, 241, 242, and 265.

Please use Arial 14 point font and 1.5 line spacing in all written work .

WHY ARE THESE THINGS IMPORTANT?

My mailbox is always full of spam which I immediately delete. If you do not put the proper identifying information in the subject line of your email, I may think your message is spam and delete it.

If I open a file with no name on the document, how am I to know who it came from except to compare the initials in the file name with the names on the roster for the class? This takes up the time I should be using to read your work.

If you do not format your work using Arial 14 point font and 1.5 line spacing, I have to take time to do it. This takes up the time I should be using to read your work.

If you follow the directions given above, you will avoid lost papers, save me time, get your papers back sooner, and receive better grades. Thanks for your help.

Documents Common to Several Courses